Rules and regulations governing the show have been briefly written to advise exhibitors of their rights, restrictions and requirements. Any changes to the rules and regulations must be made in written form prior to the opening of the show. Conference & Management Specialists, Inc., the trade show manager, is referred to as C&MS. ProGreen EXPO is referred to as PGE.
1. Booth Specifications: End caps - No end cap booth displays, signs, apparatus, shelving, advertising, etc. may exceed a height of 8’ for the middle half of the booth or 3½’ for each side, which allows a visual sight line down each row behind them. In-line booths - Booth displays, signs, apparatus, shelving, advertising, etc. are limited to a height of 3½’ extending from the aisle 6½’ into the booth, and are limited to a height of 8’ extending from the back wall 3½’ into the booth. Island booths - There are no height restrictions, within reason. Exhibitor must not obstruct the view of an adjoining exhibitor’s space, nor permit an exhibit to be placed or operated in any manner offensive or objectionable, in the reasonable opinion of management, to the adjacent or surrounding exhibitors or the show as a whole.
2. Booth Construction/Damage: No pins or tacks in drapes, walls, posts, etc. are permitted. No nails or screws may be driven into the floor. No damage of any nature may be done to the booth structures or to any part of the building. Exhibitors will be held responsible for damages.
3. Exhibit Appearance: Exhibitor, at his own expense, must drape back of unsightly structures if exposed to view. All structural work, such as extra shelving, standards, display racks, etc., must meet the approval of show management.
4. Fireproofing:. Should any materials in a booth pose a fire danger, exhibitor must take any precautions requested.
5. Special Construction or Services Needs: Any special carpentry, wiring, gas, steam, water or drainage connection shall be installed at the exhibitor’s expense.
6. Display Vehicles & Equipment: The maximum amount of gasoline allowed in the gas tank of an exhibitor display vehicle is one-half or (8) gallons, whichever is less. If gas caps are not of the locking type, a strip of tape shall be placed over the gas caps of exhibitor display vehicles. Plastic should be placed underneath parts of vehicles and equipment that might leak fluids to prevent damage to the facility floor.
7. Restriction of Activity Outside Booth: Demonstrations and distribution of literature, etc. must be made inside of the exhibitor’s space. No canvassing outside of a booth is allowed.
8. Sound Levels: Use of sound motion pictures and tape recorders will be permitted where appropriate to the display, provided sound is maintained at not more than “conversation” level. Management reserves the right to restrict or prohibit exhibitor’s use of sound and other devices which may interfere with the best interest of the show as a whole.
9. Noisemakers & Balloons: Many promotional items may be used in your display area, however, no noise makers may be given out. Helium balloons are not permitted in the convention center since the high ceilings make it impossible to easily remove them if they rise to the ceiling.
10.Food, Beverages and Smoking: No food or beverages, including alcohol, may be brought into the convention center. Smoking is prohibited in the complex.
11.Booth Staffing: Exhibitor shall maintain a responsible individual or individuals in the leased space at all times during designated exhibition hours. Exhibitor shall be responsible for the conduct of any employee, agents, visitors or guests of exhibitor in or about the leased space. Exhibitor shall cause all such employees, agents, visitors or guests of exhibitor to be familiar with all show rules and regulations.
12.Set Up Deadline: Exhibitors are to have booth set up and ready by one hour prior to the opening of the show.
13.Exhibit Dismantling: All exhibits must remain intact until close of the show.
14.Hospitality Suites, Entertainment, Social Functions: Exhibitor-sponsored group functions such as hospitality suites, tours, food functions, film showings, speeches or other activities that would in any way interfere with attendance during open exhibit hours and the seminars are not permitted. PGE reserves the right to inspect and prohibit any on-site activity or event which in the PGE’s judgment may detract from the character and purpose of the conference and trade show.
15.Subletting: Subletting of space is prohibited. Two or more firms may not exhibit in a single space unless approved by show management.
16.Exhibit Refusal: The show management reserves the right to refuse an exhibit which would in any way detract from the dignity of the show.
17.Disagreements: The decision of the show management must be accepted as final in any disagreement between exhibitors, or in the decision to remove from the show any exhibitor or his representative performing any act or practice which, in the opinion of the management, is objectionable.
18.Matters Not Covered: All matters not covered in these conditions are subject to the decision of the show management and all exhibitors are to recognize that the show management is to be held harmless for any act of abnormality and for all activities within actual exhibitor’s booth and acts performed by exhibitor and/or his representative.
19.Cancellation of Trade Show: In case the show building shall be destroyed or damaged, or the show fails to take place as scheduled or is interrupted and/or discontinued or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, emergency declared by any government agency or by or for any other reason, this contract may be terminated by PGE. In the event of such termination, the exhibitor waives any and all damages and claims for damages and agrees that the sole liability of PGE shall be to return exhibitor’s space payment less a pro-rata share of all costs and expenses incurred and committed by PGE.
20.Exhibitor Liability Insurance: Exhibitors must carry their own liability insurance, and furnish proof of this on demand.
21.Liability: Although guard service will be furnished for the show, neither C&MS, PGE, nor the facility in which the exhibits are held can or will be responsible for damage to, loss or theft of property belonging to any exhibitor, his agent, employees, business invitees, visitors or guests. Each exhibitor is expected to carry his own appropriate insurance. Small and valuable exhibit material should be packed away each night. Exhibitor agrees to protect, save and hold C&MS, PGE, and/or the facility forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitors or those holding under the exhibitor, except for any damages or charges directly caused by the negligence of any of the foregoing indemnified persons or entities, as well as to strictly comply with the applicable terms and conditions contained in the contract agreement between the facility and PGE regarding the exhibition premises; and, further, exhibitor shall at all times protect, indemnify, and hold C&MS, PGE and/or the facility forever harmless against and from any losses, costs (including attorney’s fees), damage, liability, or expense arising from or out of or by reason of any accident or bodily injury or other occurrence to any person or persons, including the exhibitor, its agents, employees, and business invitees, which arises from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises or a part thereof, except for those matters directly caused by the negligence of the foregoing indemnified person or entities.
